2023: Week 51 - Elf Toy Production

Challenge by: Jenny Martin

We're getting festive for the penultimate Preppin' of the year! And more than that, we're collabing with Workout Wednesday! So once you complete this challenge head on over to Workout Wednesday to build a fun dashboard with the data.

Santa has noticed his elves, while enthusiastic, are not always the most predictable when it comes to toy making. He sets quotas for toys at the start of the year but the way the elves track their toy building doesn't make it easy for Santa to tell if they'll have enough toys for Christmas deliveries. So he's looking to get prepared for next year and get the Elves' Toy Building Tracker connected to a Tableau Dashboard so they can see where to focus their enthusiasm. 

The only problem is that their tracker, whilst festively themed, will need a little reshaping before it's optimal to work with in Tableau Desktop. It may or may not be based on an Excel file I encountered in the real world this year!

Inputs

The Toy Building Tracker, in all its festive glory:

An Elf Name Lookup table

Requirements

  • Input the data
  • Extract the information for which toys belong to which list (hint)
  • Update the Quota to represent the number of toys needed
    • e.g. Barbie's dream house Quota should be 40% of 200M
  • Match the Elves' Initials to their Names
    • e.g. CA = Blinky Sparkles
  • It's the Production Manager who is responsible for the number of toys produced so we only need to keep information about them, so Santa knows who to share the dashboard with
  • Reshape the data so we have a Date field
    • Make sure the data type matches
  • For the first output, Santa wants to find out in which week certain toys exceed their Quota. You'll need to create a Running Sum of Toys Produced, as well as a field highlighting whether a toy is Over or Under Quota
  • For the second output, wants to see some top level figures for the year. How will the Quotas need to be adjusted for the Over/Under Production?
    • Aggregate the data to the Toy level of detail
    • Calculate how much each Toy is Over or Under its Quota
    • Check at the list level whether there are enough Toys for the Number of Children on that list
    • So that Santa doesn't take too many Toys on his sleigh, the Toys with the most overproduction for each list should be the ones translated into spares (if there are more toys than children on the list)
    • Output the data

Outputs

Output 1


  • 9 fields
    • List
    • Number of Children
    • Toy
    • Production Manager
    • Quota
    • Week
    • Toys Produced
    • Running Sum of Toys Produced
    • Over or Under Quota?
  • 612 rows (613 including headers)

Output 2

  • 7 fields
    • List
    • Toy
    • Quota
    • Toys Produced
    • Toys Ready to be Gifts
    • Spare Toys
    • Toys Over/Under Quota
  • 12 rows (13 including headers)
You can download the outputs from here.

After you finish the challenge make sure to fill in the participation tracker, then share your solution on Twitter using #PreppinData and tagging @Datajedininja, @JennyMartinDS14 & @TomProwse1

You can also post your solution on the Tableau Forum where we have a Preppin' Data community page. Post your solutions and ask questions if you need any help! 

Then head on over to Workout Wednesday to build a fun dashboard with the data.

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